These are the current policies for ClearMinds LLC, effective July 9, 2026. ClearMinds targets WCAG 2.1 AA accessibility. For access concerns, contact Dr.vance@clearminds.cc.
Effective July 9, 2026
This website is operated by ClearMinds LLC ("ClearMinds"), 191 Peachtree St. NE, 14th Floor, Atlanta, GA 30303. By using www.clearminds.cc you agree to these terms.
No clinical relationship. Content on this site is educational and informational. It is not medical, psychological, or legal advice. Using this website, submitting a form, or emailing ClearMinds does not create a therapist–client, coaching, or advisory relationship. A clinical relationship is established only through a completed intake and signed agreements via our clinical platform.
No emergency services. ClearMinds does not provide emergency, crisis-response, after-hours, or on-call services. If you are in immediate danger or need urgent support, call 911, call or text 988, or go to the nearest emergency department.
Services and fees. Psychotherapy is available via telehealth only to adults physically located in Georgia or New York at the time of session. Current fees: individual intake and sessions $200 (50 minutes); couples sessions $250 (60 minutes); coaching $200 (50 minutes, non-clinical); gender-affirming care evaluation with one letter $300. Fees may change; the fee in your signed service agreement controls.
Intellectual property. All site content, the ClearMinds name, logomark, The Clarity Company, the ClearMinds Method, and Studio product designs are the property of ClearMinds LLC and may not be reproduced without written permission.
Limitation of liability. To the fullest extent permitted by law, ClearMinds is not liable for damages arising from use of this website or reliance on its educational content. These terms are governed by the laws of the State of Georgia.
Telehealth. Clinical services are delivered by secure video through SimplePractice. Telehealth carries benefits (access, convenience) and limits (technology can fail; virtual care is not appropriate for every clinical need). At the start of each session your physical location and a local emergency contact plan are confirmed. If video fails, the backup plan is phone contact at the number on file; if a session cannot be completed for technical reasons, it is rescheduled without penalty. Choose a private, quiet space for sessions.
Email, text, and social media. Email and phone are for scheduling, billing, and brief administrative matters only; standard email and text are not fully secure, so please do not send clinical details through them. To protect confidentiality, ClearMinds does not accept friend or follow requests from clients on personal social accounts and does not respond to online reviews, positive or negative — a response could itself confirm a treatment relationship.
Contact. Dr.vance@clearminds.cc · (404) 502-1905.
Effective July 9, 2026
Do not submit health information through this website. Website contact forms are for scheduling and administrative inquiries only. Please do not include clinical details, diagnoses, trauma history, crisis information, or other sensitive health information in any form or email. Protected health information for clients is handled exclusively within our HIPAA-supported clinical platform (SimplePractice), not through this website.
What we collect. Information you voluntarily submit through inquiry forms (name, email, phone, inquiry type, state, brief non-sensitive message, contact preference); email addresses you submit for Studio updates or The Clarity Letter; and basic technical data collected by our hosting provider and analytics (pages visited, device type, approximate region).
How we use it. To respond to inquiries, route you to the correct service pathway, send updates you requested, and improve the website. We do not sell personal information. We do not use advertising trackers. We share information only with service providers necessary to operate this site (hosting, form processing, email delivery) under appropriate agreements, or where required by law.
Email. Newsletter and update emails include an unsubscribe link. Transactional replies to your inquiries are sent directly by ClearMinds.
Your choices. You may request access to, correction of, or deletion of information you submitted through this website by emailing Dr.vance@clearminds.cc.
Third-party links. This site links to external services (for example, Oxford University Press, scheduling platforms). Their privacy practices are their own.
Effective July 9, 2026 · Based on the HHS model notice
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
This notice applies to clients of ClearMinds LLC psychotherapy services. Coaching, advisory, and Studio services are not psychotherapy and are not covered by this notice.
How we may use and disclose your health information. For treatment (providing and coordinating your care); for payment (processing fees, providing superbills at your request); and for health care operations (quality, records, practice administration). Other disclosures are made only as permitted or required by law — for example, when required to prevent a serious and imminent threat, for abuse or neglect reporting, for health oversight, or by court order.
Uses requiring your written authorization. Psychotherapy notes, marketing, and any sale of health information require your written authorization, which you may revoke at any time. ClearMinds does not sell health information and does not use client information for marketing.
Your rights. You have the right to: access and receive a copy of your health record; request amendment of your record; request restrictions on certain uses and disclosures; request confidential communications by alternative means; receive an accounting of certain disclosures; receive a paper or electronic copy of this notice; and be notified in the event of a breach of unsecured health information. If you pay in full out of pocket, you may direct us not to disclose that service to a health plan.
Our duties. We are required by law to maintain the privacy and security of your health information, provide this notice, and abide by its terms. We reserve the right to revise this notice; the current version will be available on request and posted on this page.
Complaints. If you believe your privacy rights have been violated, you may complain to ClearMinds at Dr.vance@clearminds.cc or (404) 502-1905, and to the U.S. Department of Health and Human Services, Office for Civil Rights. You will not be retaliated against for filing a complaint.
Effective July 9, 2026
Under the federal No Surprises Act, health care providers must give clients who are uninsured or who are not using insurance an estimate of expected charges for medical services, including psychotherapy.
You have the right to receive a Good Faith Estimate for the total expected cost of psychotherapy services with ClearMinds. You may request an estimate before you schedule, and you will receive one in writing at least one business day before your first session. Standard estimates are based on current fees: individual sessions $200 (50 minutes) and couples sessions $250 (60 minutes); expected frequency and duration are discussed and documented at intake.
If you receive a bill that is at least $400 more than your Good Faith Estimate, you can dispute the bill. Keep a copy of your estimate. For questions or more information, visit www.cms.gov/nosurprises or contact Dr.vance@clearminds.cc.
This notice applies to clinical services only. Coaching and advisory are not health care services, are not billed to insurance, and are priced by written agreement.
Effective July 9, 2026
ClearMinds is committed to a website that is accessible to the widest possible audience. This site targets WCAG 2.1 Level AA: semantic structure, keyboard navigability, sufficient color contrast, descriptive alternative text, visible focus states, and reduced-motion support.
Accessibility is ongoing work. If you experience any barrier using this site — or need materials in an alternative format — contact Dr.vance@clearminds.cc or (404) 502-1905 and we will respond promptly and work with you to provide the information or service you need.